Patient Recruitment and Enrollment

Seamless patient recruitment experience powered by scalable, real-world data and real-time analytics

Recruit The Right Patients To Accelerate Your Global Clinical Trials

Patient recruitment is one of the biggest bottlenecks in clinical research. Over 50% of regulated clinical trials fail to meet planned enrollment targets, risking study data quality and development timelines. Inefficient and untargeted recruitment efforts cause on average 10.8 months of delays for late-stage trials, increasing operational costs and delaying time to market.

Access scalable, real-world data to identify suitable patients, meet your patients where they are digitally and optimize patient targeting with Trialbee digital patient recruitment. What value can you expect?

  • Identify and reach relevant patient populations from the public domain not previously known to hospitals, clinics or study registries and from 200M+ claims and electronic health records.
  • Utilize our triple qualification process to ensure high-quality referrals: match patients to trials using sophisticated patient matching methods, and assess their suitability and motivational factors with an online pre-qualification survey and professional, multilingual nurse panel interviews
  • Track and analyze status of referred patient flow throughout the entire clinical trial
Learn how to achieve higher patient data quality with Trialbee’s patient-centric digital recruitment solutions.

Leverage Unique Public Domain, Electronic Health Record And Claims Capabilities To Match The Right Patients To Your Trials

IDENTIFY & TARGET RELEVANT PATIENTS FROM THE PUBLIC DOMAIN

Identify and target relevant patient populations from the public domain not previously known to hospitals, clinics or study registries. Clinical profile data, including patient availability, comorbidities and other protocol-specific criteria, and patient-related data such as demographics, behavior, interests and needs, serve as the foundation as your overall patient matching strategy.

Learn how a global biotech identified patients from the public domain using real-time analytics for a rare disease study.

IDENTIFY & TARGET RELEVANT PATIENTS FROM ELECTRONIC HEALTH RECORDS
Identify and target relevant patient populations through the records of more than 200M lives at health care organizations (HCOs) across the US and Europe. Queries using available health record data provide a list of matched patients and their related HCOs. Trialbee coordinates with interested HCOs for IRB approval to de-identify patient information.
IDENTIFY & TARGET RELEVANT PATIENTS FROM CLAIMS DATA
Identify and target relevant patient populations through comprehensive claims data. Queries of claims data generate detailed patient density maps. Identify the sites in the concentrated areas that will have the targeted patients.
ESTABLISH A SMART DIGITAL PRESENCE
Establish a smart digital presence with customized messaging positioned across an optimized and tailored mix of social media channels and digital outreach. You can benefit from enhanced patient matching in a variety of ways, including:
  • Driving cost efficiency in media buy with greater specificity in targeting and channel mix
  • Increasing accuracy in delivery targets and budgeting
  • Ensuring only high-quality patient referrals are converted into randomizations
Learn how a global pharma used patient profiles to customize messaging across social media channels and digital outreach.
public domain patient recruitment

ENSURE PATIENT QUALIFICATION

Increase the quality of patient referrals and relieve investigator sites from unnecessary workload by screening patients through eligibility testing and electronic pre-qualification. Identified patients respond to a set of pre-defined queries to determine the status of their condition as well as their overall motivation to engage in clinical research. Feedback is direct and automated to ensure qualification for your protocol requirements.

Learn how a global pharma saved 4 months of recruitment efforts for an overactive bladder study with digital campaigning.

ENSURE HIGH-QUALITY REFERRALS
Specialized nurse panel interviews help ensure high-quality referrals suitable for randomization prior to first clinic visit. Patients who qualify online are subsequently telephone screened by a professional, multilingual Nurse Panel trained to your set protocol. Only validated high-quality referrals are sent through to investigative sites, reducing work burden.
TRACK REFERRED PATIENT FLOW
Track and analyze status of referred patient flow and manage feedback and scheduling throughout the recruitment process with our simple and intuitive referral management tool. Measure site activity and performance while decreasing burden on investigators by tracking patient flow and communications by country, site, channel and message.

Tailored To Your Needs

Select system features and services that match your requirements. Contact us and we will tailor a package according to your needs.
DIGITAL MARKETING
Efficiently market your clinical trial through social media, search optimization and paid advertising by leveraging our team of experts. We help maximize your patient identification campaign effects by applying geographic and population targeting principles.
REACHING THE RIGHT PATIENTS
Develop the most effective queries to find the right patients and locations for your trials. We guide you through the process, from initial queries to patient or site identification and engagement.
PATIENT FEASIBILITY ANALYSIS
Our Patient Feasibility Analysis tests the validity of trial protocol design and assesses the geographic spread of eligible participants so you can make informed decisions on where, how and when to conduct your trial prior to enrolling the first patient.
NURSE PANEL SCREENING
A second layer of pre-assessment further solidifies eligibility compliance and motivation of prospective patients. Boost convenience for investigator sites and trial participants by working with our licensed and qualified personnel for remote patient screening.
CONTENT DEVELOPMENT
Friendly, motivating communication is key when engaging patients. Drive a steady stream of enrolling prospects by working with our support team to create engaging content for your marketing campaigns, trial listings and informational materials.
PRINCIPAL INVESTIGATOR IDENTIFICATION
Finding the right patients is the first step. Geographic targeting of patient populations through health records and claims data may require new sites. We help identify suitable candidates within HCOs who can serve as principal investigators for your trials.
PROJECT MANAGEMENT
Patient recruitment is a difficult process requiring focused attention and dedication. Our expert resources can help you drive down time and cost to reach your target population, including managing all project artifacts and site follow-ups.